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A briefing call enables you to organize a meeting with other people who are non at the office in a style you tin communicate with each one and substitution ideas as if everyone was in the boardroom. Yous can take a normal briefing audio phone call or a briefing video call, depending on the capabilities of your equipment. Dissimilar types of equipment and software solutions may have slightly varying methods of setting upwards a conference telephone call, merely many use like procedures. Here are simple steps to gear up up a conference call.

Login Into Your Conference Call Account

You need to have a conference calling software to do briefing calls. There are several software solutions available in the market place today with many offer free trials and cheap subscription rates to their customers. Whatever the software y'all utilise, ensure that other participants to the meeting are using a similar program. They do not need to buy the software if you lot take already bought i, as near providers have easy-to-install versions for phones and computers. You but need to invite them to the meeting through a link to their email addresses from which they can install a customer and annals to join the call. Almost software solutions ask the participants to record their names by saying them aloud when registering for the sound telephone call. This helps you as the host to know who has already registered for the meeting.

You need to determine the time of the coming together so that everyone is enlightened and tin accommodate their schedules accordingly. The date and time of the meeting should be included in the invite you transport out. It tin exist a calendar invite or through the conference software where the participants get to know the engagement and time when they register for the coming together. Most software solutions will send a reminder to the participants a twenty-four hour period and a few hours before the conference telephone call starts. It is good to remind everybody individually with a curt message or an email just in case someone forgot about it.

Join the Meeting

When information technology is time for the meeting your participants demand to log in with their credentials. Some software solutions inquire participants to enter their dial-in numbers especially if they are using phones. This selection is too available if any participants practise not have access to a figurer or the app the host is using. Moreover, with VoIP solutions available today, most people now use their computers to set upwardly and run conference calls. Information technology is cheaper and more convenient than holding the call using a phone. Dedicated briefing call hardware exists that accepts most of the bachelor software solutions. Withal, most of the equipment is proprietorial and may require all participants to have similar devices to communicate with each other.

Running the Meeting

Most briefing calling software solutions have a range of features that you need to empathise to run the conference call conveniently. The mutual features include:

– The 'mute' feature, which prevents all the other participants from talking when the host or other speaker is talking

– The 'raise a hand' feature that allows participants to capture the attention of the host or interject without disrupting the meeting

– 'Screen sharing' feature on video conferencing calls where participants can share the contents of their computer screen with others. Information technology is essential for sharing data on training sessions.

– 'Screen recording' characteristic that allows participants to record the proceedings of the meeting and share it with others who did non nourish.

All-time Practices

Meetings can sometimes be unproductive and conference calls are no exception, especially as people are not in the same room. To have productive calls and ensure everybody gets the almost out of them, follow these simple best practices:

Have an agenda

To create an agenda and share it with all participants before the meeting volition make the call more efficient. An agenda will make it more unlikely for topics to derail.

Be on time

Being late is impolite in any meeting, only especially in conference calls it tin exist quite awkward as the telephone call won't start properly until everybody is there.